Customer Portal Service Request

Customer-initiated service request via self-service portal through to resolution

Professional Services
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Lead Time

104.91h

Cycle Time

2.91h

Wait Time

102.0h

PCE

2.8%

Stages

7

Bottleneck

Customer Confirmation / Feedback

Value-Add vs Non-Value-Add

Value-Add (VA)

An activity is value-add if it meets all three criteria:

  • The customer is willing to pay for it
  • It transforms the product or service
  • It is done right the first time

Examples: Assembly, diagnosis, treatment, coding, machining, testing

Non-Value-Add (NVA)

Activities that consume time or resources but don't add value from the customer's perspective:

  • Waiting — queues, approvals, batching delays
  • Transport — moving materials or information
  • Motion — unnecessary movement of people
  • Rework — correcting defects or errors
  • Over-processing — doing more than required

Note: Some NVA is necessary (compliance, safety). Target unnecessary NVA first.

Process Timeline

Value-Add vs Non-Value-Add

Bottleneck Analysis

Stage Efficiency

# Stage Cycle (h) Wait (h) VA Resource Defect % Efficiency
1 Customer Logs Request in Portal 0.25 0.0 VA Customer 15.0% 100.0%
2 Auto-Acknowledgement & Ticket Created 0.01 0.0 VA System 2.0% 100.0%
3 Triage & Assignment 0.25 4.0 VA Service Desk 10.0% 5.9%
4 Investigation / Fulfilment 2.0 24.0 VA Assigned Agent 8.0% 7.7%
5 Resolution Posted to Portal 0.25 2.0 VA Agent 5.0% 11.1%
6 Customer Confirmation / Feedback 0.1 48.0 VA Customer 10.0% 0.2%
7 Ticket Closed 0.05 24.0 VA System / Agent 2.0% 0.2%